Your printed business letter should be friendly but more professional. Use a professional tone. Save casual, chatty language for email. Signature Block: Sign your letter in blue or black ink.Įnclosures : This is a footnote on the letter that you use if you have an any paperwork enclosed other than the letter.Ĭarbon Copy: This is a footnote on the letter that you use if you are sending a copy to additional people. Group related information into paragraphs.Ĭlosing Call to Action: State what the reader needs to do and what you will do to follow up. Outline the solution, providing proof in the way of examples and expert opinions. Establish any connection/mutual relationship up front. Salutation : Be sure to use a colon at the end of the name, not a comma as in personal letters.īody Text : State why you are writing. This will allow customers to find your small business more quickly. Don't include this information if it's already incorporated into the letterhead design. Sender's Address : It is a good idea to include sender's email and url, if available. These are standard business letter fields:ĭate : Use month, day, year format such as March 3, 2021 If you are using Microsoft Word, peruse the templates to find the one that works best for you. Typically, margins are about 1 inch on all sides of the document, which is the default setting for most word processing programs. The text is single spaced, except for double spaces between paragraphs. Use a standard business letter format and template: The most widely used format for business letters is block style, where the text of the entire letter is justified left. Simply create a letter within a predesigned color letterhead template and then print your entire piece quickly and beautifully on your Xerox® color printer. For a convenient and economical alternative to using traditional preprinted letterhead, try using our letterhead and envelope design templates. Select a professional letterhead design for your small business: Your business letter is a representation of your company, so you want it to look distinctive and immediately communicate high quality. To make sure you are writing the most professional and effective letter possible, use the business letter format and template below and follow these basic business letter writing guidelines. It’s also a tool that underutilized in this digital age.Ī carefully crafted letter presented on attractive letterhead can be a powerful communication tool. Trying to find a way to make your small business’ communications stand out? E-mail may be the quick and convenient way to relay daily business messages, but the printed business letter is still the preferred way to convey important information.
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